Offa’s Twisted Wye Kanter – Data Protection, Event Rules & Risk Assessment

Rules of the Event    Data Protection and Privacy    Risk Assessment

By entering the Offa’s Twisted Wye Kanter the entrant agrees with the following:


  1. ENTRIES: Can only be made online at SI Entries.
  2. EVENT IS OPEN TO: All persons aged 18 years or over on the day. Younger entrants are welcome on the event but they must have their entry form signed, and be accompanied by their parent or legal guardian.
  3. ROUTE DESCRIPTIONS: Will be available on the event website approximately two weeks prior to the event. GPX tracks of the route will also be available on-line. The route descriptions are provided to assist those entrants who are not completely confident in their ability to self-navigate. Please do not climb fences or walls, take shortcuts, or trespass.
  4. RETIREMENTS: If you cannot complete your chosen distance, and it is essential that you retire, then the organisers will make arrangements to collect you. We would urge you to consider the route distance when you enter the event. The emergency telephone number will be made available on the day of the event.
  5. CHECK-IN AT THE FINISH: All entrants, including retirees, must check in at Palmer Community Centre before journeying home.
  6. EQUIPMENT: All entrants must carry the following items:-
      • OS Landranger Map 162 & 171 (or Outdoor Leisure 14),
      • a compass,
      • a whistle,
      • waterproofs,
      • suitable footwear with good tread,
      • simple first aid kit,
      • change for the telephone,
      • food and drink to supplement that provided at the control points.
        There will not be a kit check at the start, but the organisers reserve the right to carry out a check during the course of the event.
      • MUGS: Please bring a mug for breakfast / evening meal drinks.
  7. DOGS: Dogs are very welcome on the event. But, owners must ensure that they are insured and are personally responsible for their animals. We recommend that dogs are kept on leads. ABSOLUTELY NO DOGS IN COMMUNITY CENTRE PLEASE.
  8. SAFETY: The organisers reserve the right to refuse entry, require an entrant to retire on safety or other grounds, postpone or cancel the event if weather conditions are bad, disqualify an entrant for infringing the Country Code, or taking shortcuts over fences or farmland off the right of way.
  9. COVID: You must not attend this event if you or a close contact has recently been diagnosed with or shown any Covid-19 symptoms, are awaiting test results or are self-isolating under current Government guidance. Please be aware that Covid rules in Wales are different from England, Scotland and NI. Please remember that face coverings are currently required when inside the community centre.

COUNTRY CODE: Be safe, plan ahead and follow any signs. Leave gates and property as you find them. Protect plants and animals and take your litter home. Keep dogs under close control. Consider other people.

Data Protection and Privacy

Entrants understand and agree that their personal information submitted as part of their entry will be held by the event organisers for a period of up to three years after the event and is held for the purposes of managing this event only. Entrants further understand that photographs are likely to be taken the event, which may be featured in Strider magazine or on LDWA websites. Additionally, entrants understand that Summary Information* may be published immediately and may be held in perpetuity for the purposes of providing a record of the event. Entrants have the right to contact the organisers and request that all of their personal Summary Information* is anonymised.

* Summary information is limited to the entrants name, age, gender, postal town, LDWA membership number, event name and date, distance covered, time recorded as well as any other linked walking achievement.

Entrants can choose to remain anonymous during any of the event live progress reporting. However, for operational and safety reasons the organisers will need to store entrants personal information on a computer. This is a pre-condition of entry and by entering the participant agrees to this temporary storage. This information will be held by the teams helping to plan and marshals’ managing the event, on a strictly need-to-know basis and will be erased after any report and results have been published.

Risk Assessment

Risk Assessment 2023