Where Ravens Dare – Data Protection and Rules Of The Event

By entering the Where Ravens Dare Event the entrant agrees with the following…

Rules

      1. Entries: Can be made on the official entry form. Send the form with a cheque payable to “LDWA South Wales Group” Please enclose a SAE if you don’t have an email address.
      2. Event is open to: All persons aged 18 years or over on the day. Younger entrants are welcome on the event but they must have their entry form signed, and be accompanied by their parent or legal guardian.
      3. Route descriptions: Will be available on the event website approximately two weeks prior to the event. GPX tracks of the route will also be available on-line. The route descriptions are provided to assist those entrants who are not completely confident in their ability to self-navigate. Please do not climb fences or walls, take shortcuts, or trespass.
      4. Retirements: If you cannot complete your chosen distance, and it is essential that you retire, then the organisers will make arrangements to collect you. We would urge you to consider the route distance when you enter the event. The emergency telephone number will be made available on the day of the event.
      5. Check-in at the finish: All entrants, including retirees, must check in at Machen Village Hall before journeying home so that we account for everyone’s safety.

Equipment: All entrants must carry the following items:-

  • OS Landranger Map 171 (or Explorer 166 & 152),
  • Route Description, This must be the Official route description of the event and can be in paper form and kept waterproof,
    OR
  • An electronic version provided durability and adequate power supply c an be demonstrated if requested by a marshal,
  • A full set of waterproofs that cover the whole body,
  • An additional upper body layer to be worn or carried e.g. Long sleeved Base Layer / Fleece,
    Hat & Gloves,
  • Trousers to be carried if shorts are worn and can include tracksters / running tights AND waterproof trousers. The purpose of carrying trousers is to enable an
    entrant to remain warm when the temperature drops. Entrants should bear in mind that if the weather changes or they suffer an accident that they must be able to dress appropriately as the temperature can drop significantly, even in late spring,
  • Compass with a dial and this can include an electronic device provided adequate power can be demonstrated if requested by a marshal,
  • A Whistle,
  • A survival bag or space bag (Not space blanket),
  • First aid kit, which at a minimum must include plasters, adhesive dressing, antiseptic wipes,
  • Fixation tape and low adherent dressing,
  • Suitable footwear with good tread,
  • Emergency food,
  • A sealable drinks container, minimum size 0.5 litre,
  1. THIS IS A MOUNTAINOUS EVENT AND THE EQUIPMENT LISTED ABOVE IS THE MINIMUM THAT WE WOULD EXPECT YOU TO CARRY.
  2. Mugs: Please bring a mug for breakfast / checkpoint / finish drinks.
  3. Safety: The organisers reserve the right to refuse entry, require an entrant to retire on safety or other grounds, postpone or cancel the event if weather conditions are bad, disqualify an entrant for infringing the Country Code, or taking shortcuts over fences or farmland off the right of way.
  4. Country code: Be safe, plan ahead and follow any signs. Leave gates and property as you find them. Protect plants and animals and take your litter home. Keep dogs under close control. Consider other people.
  5. DON’T FORGET TO BRING A MUG

By entering the Where Ravens Dare the entrant agrees with the following…

Please understand that the personal information submitted as part of this entry form will be held by the event organisers for a period of up to two years after the event is held for the purposes of managing this event only. Please understand that photographs are likely to be taken at the event, which may be featured in Strider magazine or on LDWA websites. In addition, the Summary Information* may be published immediately and may be held in perpetuity for the purposes of providing a record of the event. You will have the right to request that all my personal Summary Information is anonymised, should you so request.”
*Summary information is limited to the participant’s name, age, gender, postal town, email address, LDWA membership number, event name and date, distance covered, time recorded as well as any other linked walking achievement.

By entering via SI Entries, an entrant is considered to have agreed to the above statement.

Risk Assessment Document 2017 – South Wales LDWA